While WebMail is great for 'on the go', the most efficient way to receive and manage your email is through an email client (a program that usually comes with your operating system or office suite, such as Outlook, Outlook Express, Windows Mail, Entourage, Apple Mail, etc.) 

 

So, let's have a look at what your settings should be, so that your existing email program can fetch your email at your own domain. We're using Outlook 2007 here to demonstrate, but the settings are the same or similar for most email programs.


Please note: These settings only apply if your email is hosted with us.

 

 

 

 

Open your Email Program.

 

 

Select 'Tools' from your top tool bar and then 'Account Settings' (this could also be just 'Accounts').

 

View screen shot »

 

The Account Settings window will pop up. Choose 'New...'

 

View screen shot »

 

You will now be prompted to choose your email service. Select Microsoft Exchange, POP3, IMAP, HTTP

 

View screen shot »

In this next window, please fill in your name, email account and password. Remember to add your domain name after your email alias. For this example, we will be manually configuring your account. Please select that option now.

View screen shot »

 

Select 'Internet E-Mail Service' to begin entering your server settings.

 

View screen shot »

 

Now we're ready to configure - Name and email address should already be filled in for you (as you've entered it). Server type is POP3 ,Incoming mail server should be mail.yourdomain.com' and the outgoing (SMTP) server should be the same, **UNLESS your Internet Service Provider (ISP) does not allow you to send through a server other than their own** Please also click on 'More Settings'

 

View screen shot »

 

More Settings: By default, this window will open on the 'General' tab. Please select the next tab over, 'Outgoing Server'. We need to check 'My outgoing server (SMTP) requires authentication' and 'Use same settings as my incoming server'. Clicking on 'OK' will close this window.

 

View screen shot »

 

We're back at the previous window where we can now 'Test Account Settings'. A welcome email from Outlook will be sent from the server we just configured and received at the same. You're done :) 'Next' will bring you to the final screen where you will click 'Finish'.

 

View screen shot »

 

** You may try the automatic detection method if your ISP does not allow sending through your own server. On operating systems such as Vista or Windows 7, this should work.

 

 

Page Summary: Sudbury Web Design and Hosting Provider - Outlook Email Account Setup tutorial